Childcare management platform
Childcare management software for centre operations, not accounting bloat
One platform for the full early childhood journey, from enquiry to enrollment, daily care, and billing.
- Built for all ECE provider types
- AI translation included
- Admin, Teacher & Parent portals
- Magic-link parent onboarding
Childcare centres need a childcare management system that speaks their language: classrooms, families, and configurable finance for their market. Clayox connects admissions, attendance, parent messaging, and invoicing on a dedicated deployment per centre.
Our primary category page: childcare management software that spans every ECE provider type on a single trusted platform.
Why centres switch
Problems we solve
Common operational pain points for centres like yours, and how Clayox addresses them.
Growth without a CRM
Capture website enquiries, review chat conversations, and convert qualified families into admissions.
Daily care as your differentiator
The activity feed turns routine moments into parent trust: meals, naps, learning, and milestones with photos, likes, and private family comments.
Role complexity
Eight staff roles, from front desk to billing, each see only what they need.
Global operations, local finance
Configure currency, timezone, and VAT per centre across the GCC (AED, SAR, QAR, KWD, BHD, OMR), not hard-coded to one country.
In depth
How Clayox supports childcare centres
What a childcare management system should cover
Operators comparing childcare management systems usually need four rails: enquiry-to-enrolment, classroom attendance, parent communication, and fee collection. Clayox covers those workflows in one product with installable web portals (PWA), not a separate native mobile app.
The admin UI is English. On-demand AI translation helps families read messages, broadcasts, and activity updates in 100+ languages, including Arabic. That is message translation only, not an Arabic product interface.
Guides & resources
Continue exploring
Capabilities
What's included
Every feature below is implemented in the Clayox platform, not roadmap promises.
- Magic-link admissions and configurable enrollment forms
- Classroom attendance with QR check-in and leave requests
- Daily activity feed with private photo and video sharing, likes, and family comments
- Write with AI: staff draft activity updates from notes or photos, then review and post
- Parent and teacher messaging with realtime updates
- Automatic WhatsApp notifications for invoices issued, due and overdue reminders, and calendar reminders, from your centre's WhatsApp Business number
- AI translation included for messages, broadcasts, and activity updates
- Tax-aware billing with per-centre currency and VAT (GCC: AED, SAR, QAR, KWD, BHD, OMR)
- Embeddable enquiry forms and leads pipeline
- Dedicated single-tenant deployment per centre
FAQ
Questions about childcare management software
Is Clayox only for childcare centres?
No. Clayox serves preschools, nurseries, daycares, childcare centres, early learning centres, Montessori schools, kindergartens, and playschools worldwide. This page focuses on childcare centres because many teams search for software using that term.
Does Clayox include mobile apps?
Parent, Teacher, and Admin portals are fully responsive with PWA install, add them to your home screen on phone or tablet. Native mobile apps are on the roadmap.
Can I use my own currency and timezone?
Yes. Currency, VAT rate, and timezone are configurable per centre (default AED / 5% VAT). Across the GCC, each centre bills in its local currency (AED, SAR, QAR, KWD, BHD, or OMR) with its own VAT rate. Each invoice uses that centre's single configured currency.
Is there online payment processing?
Not yet. Staff record payments manually, or parents upload payment proof for admin approval. An online gateway (Telr) is planned; card checkout is not available today.
Does Clayox integrate with Xero, QuickBooks, or Zoho Books?
No. Clayox does not include accounting-system integrations. Centres manage invoices, credit notes, and parent statements inside Clayox, then reconcile in their own accounting tools if needed.
How is my centre's data isolated?
Each centre gets a dedicated deployment with its own database, private object storage, CDN, and email identity, data is not shared between customers.
Is Clayox a childcare CRM?
Yes. The leads pipeline, embeddable enquiry forms, and included 24/7 AI website assistant help you capture and convert enquiries. See our childcare CRM page for details.
Is there a childcare management software free download?
No. Clayox is a hosted SaaS product at $1 per student per month, with a dedicated deployment per centre. Book a demo to walk through your enrollment and deployment.
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By provider type
Ready when you are
Ready to modernise your childcare centre?
Book a tailored demo and see how admissions, daily care, and billing fit together on one platform.