Childcare management platform
Nursery management software for enrollment, daily care, and fees
From first enquiry to daily care updates and nursery invoicing, one platform for nursery admins, teachers, and families.
- Built for all ECE provider types
- AI translation included
- Admin, Teacher & Parent portals
- Magic-link parent onboarding
Nursery operators balance ratio compliance, parent expectations, and tight admin teams. Clayox nursery management software gives you a single source of truth for who is enrolled, who is in today, and what families owe, without accounting-system plug-ins.
Built for nurseries that need fast classroom workflows and invoice-first billing with configurable tax, not a full accounting suite.
Why centres switch
Problems we solve
Common operational pain points for centres like yours, and how Clayox addresses them.
Lead enquiries scattered across channels
Website forms, walk-ins, and WhatsApp messages don't belong in separate inboxes.
Attendance without the morning scramble
Check-in boards, QR scan, and leave approvals should take seconds, not a whiteboard and three apps.
Parent communication overload
1:1 messages and centre-wide announcements need one inbox, not personal phones.
Deposits, VAT, and monthly fees
Nursery billing mixes one-off and recurring charges, each line needs the right tax treatment.
In depth
How Clayox supports nurseries
Nursery invoicing and fee collection
Clayox supports monthly, weekly, and hourly billing runs, credit notes, parent statements with advance credit, overdue reminders, and withdrawal proration. Currency, VAT rate, and timezone are set per centre (UAE defaults: AED, 5% VAT frozen at issue, Asia/Dubai). Across the GCC, each centre bills in its local currency (AED, SAR, QAR, KWD, BHD, or OMR) with its own VAT rate.
Payments are recorded manually or via parent payment-proof upload for admin approval. There is no online card gateway yet, and there are no Xero, QuickBooks, or Zoho Books integrations.
Guides & resources
Continue exploring
Capabilities
What's included
Every feature below is implemented in the Clayox platform, not roadmap promises.
- Magic-link admissions and configurable enrollment forms
- Classroom attendance with QR check-in and leave requests
- Daily activity feed with private photo and video sharing, likes, and family comments
- Write with AI: staff draft activity updates from notes or photos, then review and post
- Parent and teacher messaging with realtime updates
- Automatic WhatsApp notifications for invoices issued, due and overdue reminders, and calendar reminders, from your centre's WhatsApp Business number
- AI translation included for messages, broadcasts, and activity updates
- Tax-aware billing with per-centre currency and VAT (GCC: AED, SAR, QAR, KWD, BHD, OMR)
- Embeddable enquiry forms and leads pipeline
- Dedicated single-tenant deployment per centre
FAQ
Questions about nursery management software
Is Clayox only for nurseries?
No. Clayox serves preschools, nurseries, daycares, childcare centres, early learning centres, Montessori schools, kindergartens, and playschools worldwide. This page focuses on nurseries because many teams search for software using that term.
Does Clayox include mobile apps?
Parent, Teacher, and Admin portals are fully responsive with PWA install, add them to your home screen on phone or tablet. Native mobile apps are on the roadmap.
Can I use my own currency and timezone?
Yes. Currency, VAT rate, and timezone are configurable per centre (default AED / 5% VAT). Across the GCC, each centre bills in its local currency (AED, SAR, QAR, KWD, BHD, or OMR) with its own VAT rate. Each invoice uses that centre's single configured currency.
Is there online payment processing?
Not yet. Staff record payments manually, or parents upload payment proof for admin approval. An online gateway (Telr) is planned; card checkout is not available today.
Does Clayox integrate with Xero, QuickBooks, or Zoho Books?
No. Clayox does not include accounting-system integrations. Centres manage invoices, credit notes, and parent statements inside Clayox, then reconcile in their own accounting tools if needed.
How is my centre's data isolated?
Each centre gets a dedicated deployment with its own database, private object storage, CDN, and email identity, data is not shared between customers.
Does Clayox support nursery billing with VAT?
Yes. VAT rate is configurable per centre with per-line taxable flags on invoices. UAE nurseries typically use 5% VAT with AED. Other GCC centres set their own currency (SAR, QAR, KWD, BHD, or OMR) and VAT rate. The rate on each invoice is frozen when the invoice is issued.
Can we capture nursery enquiries from our website?
Yes. Embed enquiry forms on your site or link to a hosted register page, leads land in your admin pipeline with consent capture.
Is Clayox nursery finance software or accounting software?
Clayox handles nursery invoicing, statements, credit notes, and fee collection workflows inside the centre. It is not an accounting ledger and does not sync to Xero, QuickBooks, or Zoho Books.
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By provider type
Ready when you are
Ready to modernise your nursery?
Book a tailored demo and see how admissions, daily care, and billing fit together on one platform.