Childcare management platform
Kindergarten management system for enrollment, care, and fee accounts
Enrollment, classroom care, family communication, and kindergarten account management, without the complexity of a full school ERP.
- Built for all ECE provider types
- AI translation included
- Admin, Teacher & Parent portals
- Magic-link parent onboarding
Kindergartens searching for a kindergarten management system need more than a generic CRM: classroom attendance, parent-facing daily updates, and fee accounts that match your programs. Clayox is operations software sized for early years, not payroll or accounting ERP bloat.
Complete kindergarten operations without claiming full school ERP scope, honest about what we do and do not include.
Why centres switch
Problems we solve
Common operational pain points for centres like yours, and how Clayox addresses them.
Kindergarten intake seasons
Configurable admission forms and magic-link onboarding scale enrollment without front-desk bottlenecks.
Parents want a kindergarten app
Responsive parent portal with PWA install for feed, messages, attendance, and invoices.
Staff roles beyond teacher
Admissions, billing, front desk, and operations roles each get scoped access.
Fee transparency
Parent statements, invoice PDFs, and payment proof workflows reduce billing confusion.
In depth
How Clayox supports kindergartens
Kindergarten management systems vs school ERPs
Many kindergarten management solutions bundle payroll, full general ledger, or campus-wide school modules that early-years teams never use. Clayox focuses on the operational spine: admissions, attendance, activity updates, messaging, and tax-aware invoicing on a dedicated deployment.
Staff and parent portals are installable web apps (PWA). There is no native mobile app yet. The product UI is English; on-demand AI translation covers messages, broadcasts, and activity updates in 100+ languages, including Arabic.
Kindergarten account management and fees
Kindergarten account management in Clayox means fee plans, billing runs (monthly, weekly, or hourly), invoices with VAT frozen at issue, credit notes, parent statements with advance credit, overdue reminders, and withdrawal proration.
Payments are recorded manually by staff, or parents upload proof for admin approval. There is no online card payment gateway yet (Telr is planned). Clayox does not integrate with Xero, QuickBooks, or Zoho Books.
- Per-centre currency, VAT, and timezone (GCC: AED, SAR, QAR, KWD, BHD, OMR)
- Per-line taxable flags for deposits and registration fees
- Parent statements showing applied payments and unapplied advance
- Credit notes numbered CN-YYYY-#### linked to source invoices
Guides & resources
Continue exploring
Capabilities
What's included
Every feature below is implemented in the Clayox platform, not roadmap promises.
- Magic-link admissions and configurable enrollment forms
- Classroom attendance with QR check-in and leave requests
- Daily activity feed with private photo and video sharing, likes, and family comments
- Write with AI: staff draft activity updates from notes or photos, then review and post
- Parent and teacher messaging with realtime updates
- Automatic WhatsApp notifications for invoices issued, due and overdue reminders, and calendar reminders, from your centre's WhatsApp Business number
- AI translation included for messages, broadcasts, and activity updates
- Tax-aware billing with per-centre currency and VAT (GCC: AED, SAR, QAR, KWD, BHD, OMR)
- Embeddable enquiry forms and leads pipeline
- Dedicated single-tenant deployment per centre
FAQ
Questions about kindergarten management software
Is Clayox only for kindergartens?
No. Clayox serves preschools, nurseries, daycares, childcare centres, early learning centres, Montessori schools, kindergartens, and playschools worldwide. This page focuses on kindergartens because many teams search for software using that term.
Does Clayox include mobile apps?
Parent, Teacher, and Admin portals are fully responsive with PWA install, add them to your home screen on phone or tablet. Native mobile apps are on the roadmap.
Can I use my own currency and timezone?
Yes. Currency, VAT rate, and timezone are configurable per centre (default AED / 5% VAT). Across the GCC, each centre bills in its local currency (AED, SAR, QAR, KWD, BHD, or OMR) with its own VAT rate. Each invoice uses that centre's single configured currency.
Is there online payment processing?
Not yet. Staff record payments manually, or parents upload payment proof for admin approval. An online gateway (Telr) is planned; card checkout is not available today.
Does Clayox integrate with Xero, QuickBooks, or Zoho Books?
No. Clayox does not include accounting-system integrations. Centres manage invoices, credit notes, and parent statements inside Clayox, then reconcile in their own accounting tools if needed.
How is my centre's data isolated?
Each centre gets a dedicated deployment with its own database, private object storage, CDN, and email identity, data is not shared between customers.
What is a kindergarten management system?
A kindergarten management system typically covers enrollment, classroom attendance, parent communication, and fee collection. Clayox provides those operational tools for early years centres without claiming full school ERP or accounting features.
Does Clayox support kindergarten account management?
Yes, for fee accounts inside Clayox: invoices, credit notes, parent statements, advance credit, and reminders. It is not a bookkeeping or bank-reconciliation product, and it does not sync to Xero, QuickBooks, or Zoho Books.
Is Clayox one of the kindergarten management solutions with a mobile app?
Parents, teachers, and admins use responsive web portals that can be installed as a PWA on phone or tablet. Native mobile apps are on the roadmap, not available today.
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Ready when you are
Ready to modernise your kindergarten?
Book a tailored demo and see how admissions, daily care, and billing fit together on one platform.