Childcare management platform
Early learning centre management systems for programs and classrooms
Program catalogs, classroom rosters, daily learning activities, and parent communication, connected end to end.
- Built for all ECE provider types
- AI translation included
- Admin, Teacher & Parent portals
- Magic-link parent onboarding
Early learning centres structure care around programs and classrooms. Clayox early learning centre management software links your catalog, enrollment contracts, attendance, and daily activity feed so teachers log learning moments parents actually see.
Program-aware enrollment and promotion workflows for centres that move children between age groups.
Why centres switch
Problems we solve
Common operational pain points for centres like yours, and how Clayox addresses them.
Programs and pricing out of sync
Fee plans, billing models, and classroom placement should follow your catalog, not a spreadsheet.
Learning moments lost in chat
Teachers log learning activities in the daily feed, a structured window for parents, not unstructured portfolios.
Promotion between programs
Move active students to the next program with enrollment billing transitions and audit trails.
Families expect modern communication
Realtime messaging, broadcasts, and email notifications keep ELC communities informed.
In depth
How Clayox supports early learning centres
What early learning management solutions should include
Teams searching for early learning centre management systems usually need program catalogs, classroom rosters, parent updates, and fee plans that follow each program. Clayox covers those operational rails on a dedicated deployment per centre.
Billing supports monthly, weekly, and hourly runs with configurable currency and VAT. There are no accounting integrations (no Xero, QuickBooks, or Zoho Books). Parents use an installable web app (PWA), not a native mobile app.
- Program and classroom placement with enrollment billing transitions
- QR attendance and leave requests for busy room teams
- Activity feed with photos, likes, and private family comments
- On-demand AI translation of messages, broadcasts, and activity updates (English UI)
Fees for early learning programs
Map fee plans to programs so registration, deposits, and recurring tuition stay distinct on invoices. Tax is frozen when an invoice is issued. Parent statements show applied payments and advance credit.
Payments are recorded manually or via parent proof upload for admin approval. Online card payments are not available yet.
Guides & resources
Continue exploring
Capabilities
What's included
Every feature below is implemented in the Clayox platform, not roadmap promises.
- Magic-link admissions and configurable enrollment forms
- Classroom attendance with QR check-in and leave requests
- Daily activity feed with private photo and video sharing, likes, and family comments
- Write with AI: staff draft activity updates from notes or photos, then review and post
- Parent and teacher messaging with realtime updates
- Automatic WhatsApp notifications for invoices issued, due and overdue reminders, and calendar reminders, from your centre's WhatsApp Business number
- AI translation included for messages, broadcasts, and activity updates
- Tax-aware billing with per-centre currency and VAT (GCC: AED, SAR, QAR, KWD, BHD, OMR)
- Embeddable enquiry forms and leads pipeline
- Dedicated single-tenant deployment per centre
FAQ
Questions about early learning centre management software
Is Clayox only for early learning centres?
No. Clayox serves preschools, nurseries, daycares, childcare centres, early learning centres, Montessori schools, kindergartens, and playschools worldwide. This page focuses on early learning centres because many teams search for software using that term.
Does Clayox include mobile apps?
Parent, Teacher, and Admin portals are fully responsive with PWA install, add them to your home screen on phone or tablet. Native mobile apps are on the roadmap.
Can I use my own currency and timezone?
Yes. Currency, VAT rate, and timezone are configurable per centre (default AED / 5% VAT). Across the GCC, each centre bills in its local currency (AED, SAR, QAR, KWD, BHD, or OMR) with its own VAT rate. Each invoice uses that centre's single configured currency.
Is there online payment processing?
Not yet. Staff record payments manually, or parents upload payment proof for admin approval. An online gateway (Telr) is planned; card checkout is not available today.
Does Clayox integrate with Xero, QuickBooks, or Zoho Books?
No. Clayox does not include accounting-system integrations. Centres manage invoices, credit notes, and parent statements inside Clayox, then reconcile in their own accounting tools if needed.
How is my centre's data isolated?
Each centre gets a dedicated deployment with its own database, private object storage, CDN, and email identity, data is not shared between customers.
What is an early learning centre management system?
It is software that connects enrollment, classroom operations, parent communication, and fee collection for early learning centres. Clayox is designed for those operational workflows, not as a full school ERP or accounting package.
Can we bill different programs differently?
Yes. Fee plans support monthly, weekly, one-time, and hourly models with per-line taxable flags so deposits and registration fees can sit outside the tax base when configured.
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By provider type
Ready when you are
Ready to modernise your early learning centre?
Book a tailored demo and see how admissions, daily care, and billing fit together on one platform.