Childcare management platform
Preschool management software built for how your team actually works
Run admissions, classrooms, parent updates, and billing from one trusted platform, without juggling spreadsheets and separate apps.
- Built for all ECE provider types
- AI translation included
- Admin, Teacher & Parent portals
- Magic-link parent onboarding
Preschool directors need software that matches the rhythm of the classroom: fast check-in, rich daily updates for families, and finance that respects your fee structure. Clayox connects every step from first enquiry to paid invoice.
Designed for preschool teams who need parent trust through daily transparency and directors who need billing that survives an audit.
Why centres switch
Problems we solve
Common operational pain points for centres like yours, and how Clayox addresses them.
Enrollment chaos every term
Paper forms, email threads, and re-keyed student records slow down every intake season.
Parents expect a daily picture
Families want photos, meals, and mood updates, not a generic newsletter once a week.
Billing that doesn't match your programs
Monthly tuition, registration fees, and deposits need different tax treatment on one statement.
Staff on phones, not laptops
Teachers need tap-and-go tools in the classroom, attendance, activities, and messages in seconds.
Capabilities
What's included
Every feature below is implemented in the Clayox platform, not roadmap promises.
- Magic-link admissions and configurable enrollment forms
- Classroom attendance with QR check-in and leave requests
- Daily activity feed with private photo and video sharing, likes, and family comments
- Write with AI: staff draft activity updates from notes or photos, then review and post
- Parent and teacher messaging with realtime updates
- Automatic WhatsApp notifications for invoices issued, due and overdue reminders, and calendar reminders, from your centre's WhatsApp Business number
- AI translation included for messages, broadcasts, and activity updates
- Tax-aware billing with per-centre currency and VAT (GCC: AED, SAR, QAR, KWD, BHD, OMR)
- Embeddable enquiry forms and leads pipeline
- Dedicated single-tenant deployment per centre
FAQ
Questions about preschool management software
Is Clayox only for preschools?
No. Clayox serves preschools, nurseries, daycares, childcare centres, early learning centres, Montessori schools, kindergartens, and playschools worldwide. This page focuses on preschools because many teams search for software using that term.
Does Clayox include mobile apps?
Parent, Teacher, and Admin portals are fully responsive with PWA install, add them to your home screen on phone or tablet. Native mobile apps are on the roadmap.
Can I use my own currency and timezone?
Yes. Currency, VAT rate, and timezone are configurable per centre (default AED / 5% VAT). Across the GCC, each centre bills in its local currency (AED, SAR, QAR, KWD, BHD, or OMR) with its own VAT rate. Each invoice uses that centre's single configured currency.
Is there online payment processing?
Not yet. Staff record payments manually, or parents upload payment proof for admin approval. An online gateway (Telr) is planned; card checkout is not available today.
Does Clayox integrate with Xero, QuickBooks, or Zoho Books?
No. Clayox does not include accounting-system integrations. Centres manage invoices, credit notes, and parent statements inside Clayox, then reconcile in their own accounting tools if needed.
How is my centre's data isolated?
Each centre gets a dedicated deployment with its own database, private object storage, CDN, and email identity, data is not shared between customers.
Can preschools configure their own admission forms?
Yes. Per-program admission form templates support custom fields and conditional logic, so your enrollment intake matches your policies.
Do parents get a dedicated preschool portal?
Yes. Parents see their child's activity feed, attendance, messages, invoices, and leave requests, scoped only to their own children. They can like updates and comment in a private family thread with staff.
Explore more
By provider type
Ready when you are
Ready to modernise your preschool?
Book a tailored demo and see how admissions, daily care, and billing fit together on one platform.